Session Chair and Presentation Guidelines

Session Chair Guidelines

Before Your Session

1. Check the Program
   Prior to your session, please check program to determine the number and order of the abstracts to be presented, and the time allocated to each abstract.
2. Arrive Early
   If possible, we kindly ask chairs to arrive at the session room about 20 minutes prior to the start of the session.

During Your Session

1. Start on Time and Stick to the Schedule
   Please start the session on time - Many attendees move from session to session in order to hear specific abstracts.
2. Allotted Times
   For Invited lectures, including symposium and other related sessions, allocation of time for each presentation is left to the discretion of the chairs.
   

Oral Presentation Guidelines

Language:

Plenary Lecture: English
Special Lecture: English
Symposia: English
Oral Presentation and Poster Short Talk: English
Educational Seminar: Japanese (Partial English)

Presentation Time:

Symposia: for each presentation is left to the discretion of the chairs.
Oral Presentations: 10 mins + Q&A 5 mins
Short Talk: 1 min

1. Please prepare your data in Microsoft PowerPoint (Windows PowerPoint 2007/2010/2013） and make sure to preview your presentation data.
2. Your presentation data file should be named as <Session Number> <Name> .ppt.
3. Data Preview: Please come to “Data Preview”, located on the 3rd floor Foyer area in Pacifico Yokohama. We kindly ask all presenters to check in data at least 60 minutes prior to your presentation.
4. Remote presentation system is equipped in the session room. You have a TFT monitor, mouse and USB keyboard on the podium to operate your presentation.

If you use the Secretariat’s PC

1. Only USB flash memories and CD-R are accepted.
   *MOs, floppy disks, and CD-RWs cannot be accepted.
2. Your media should contain only the presentation data for the Congress.
3. Windows7 is the only operating system available for the presentations.
   *If you have prepared the presentation data on a Macintosh, you are requested to bring your own computer.
4. If your presentation contains any movie files, you are also requested to bring your own computer.
5. Audio playback is not possible.
6. If your presentation data is linked to other files (i.e. still or moving images, graphs, etc.), those linked files should also be saved in the same folder, and the links checked beforehand.
7. The Secretariat is responsible for destroying all copies of any data after the session.

If you bring your own PC

1. Please visit our “Data Preview” room, before your session to test your data including video files. You are requested to leave your computer to our skilled technicians in the session room at least 10 mins before your presentation starts.
2. Please bring your AC adapter with you.
3. The Secretariat will prepare a Mini D-sub 15 pin PC cable connector. If your PC is not compatible with this cable connector, please bring an adaptor to connect your PC to the Mini D-sub 15 pin PC cable connector.
4. Please make sure to unlock your password on your computer.
5. Please also bring your presentation data on a media (either on USB flash memory or CD-R) as a backup file.
   

Poster Presentation Guidelines

Posters will be displayed in the Exhibition Hall B.

Poster Preparation

• The panel size is shown in the figure on the right.
  Height: 170cm
  Width: 150cm
  * Although there will be a 30cm margin in between each panel, this space should be kept clear for the presenter to stand in front of his/her poster. Posters therefore cannot be displayed in this area.
• Please print out the title of your presentation as well as the presenter’s name/s and affiliation in English and affix this information at the top of the poster display space.
• Poster must be prepared in English.

Schedule

Session Number	Date of Presentation	Istallation	Viewing	Presentation / Discussion	Removal
P1-Odd No.	Thursday. September 11th	8 : 00〜9 : 00	9 : 00〜11 : 00 12 : 00〜18 : 00	11: 00〜12: 00	18: 00〜19: 00
P1-Even No.			9 : 00〜16 : 00 17 : 00〜18 : 00	16: 00〜17: 00
P2-Odd No.	Friday. September 12th	8 : 00〜9 : 00	9 : 00〜11 : 00 12 : 00〜18 : 00	11: 00〜12: 00	18: 00〜19: 00
P2-Even No.			9 : 00〜14 : 00 15 : 00〜18 : 00	14: 00〜15: 00
P3-Odd No.	Saturday. September 13th	8 : 00〜9 : 00	9 : 00〜11 : 00 12 : 00〜18 : 00	11: 00〜12: 00	16: 00〜17: 00
P3-Even No.			9 : 00〜14 : 00 15 : 00〜16 : 00	14: 00〜15: 00

• Please mount your poster in the position indicated by the “poster number ”within the designated mounting time. The poster number consists of the last three digits of the presentation number. Poster numbers are already indicated on display panels.
  Please check your presentation session number and poster display number and make sure you mount your poster on the correct panel at the correct time of day.
• Tacks for putting up posters will be placed in a paper cup attached to each poster panel. Please do not use glue or scotch tape.
• Please attach the ribbon on your chest and stand in front of your poster panel during the presentation and discussion period listed above, and respond to participants’ Questions (there will be no chairperson moving the sessions along).
• Posters will be changed every day. Please help by taking your own poster down. If a presenter finds his/her poster location still occupied by a poster from the previous session, please remove it, place it on the floor and set up your poster in the space.
• If you cannot remove your poster during the designated removal time, please take it down straight just after the presentation time.
• Posters remaining after the removal period will be removed by the Secretariat.
• The Organizer and Secretariat will accept no responsibility for any theft, loss or damage of posters.
  

Request Concerning Use of Color in Presentation Materials

About 5% of Japanese men（3 million people）and 8% of Caucasian men have a color vision deficiency, with conditions that affect the perception of colors, including red and green. We kindly request to take the following points into account when preparing presentation materials.

1. Images of two-color staining or DNA chips should be displayed in green and magenta, not red and green.
2. Three or more color stainings should be displayed in green and magenta, in case of not only a composite of all three colors but also a combination of two most important colors.（Alternatively, please indicate images of each channel separately.）
3. In graphs and explanatory figures, it is extremely difficult to match colors shown in two separate places. For this reason, please indicate not only color-coded descriptions or legends for different items, but also write them directly into figures.
   In addition, please use not only colors but also types of line, shapes of symbol and types of hatching so as to facilitate their distinction in each item.
4. On a dark background, please use white, yellow, orange letters without red ones and blue thin ones as far as possible.
   For further information, please see http://www.nig.ac.jp/color/.