Travel Award

Candidates of Award

Travel Award Guidelines for Neuroscience2014

Please be advised that persons from the following countries must apply through their home Neuroscience Affiliations and cannot apply for this Travel Award: China, South Korea, India, and Iran.

Travel Awards are offered to participants in the 37th Annual Meeting of the Japan Neuroscience Society (Neuroscience2014) from abroad, especially for those who are from Asian nations or developing countries presenting at the meeting. Please see below for further details.

• A certificate will be conferred at an award ceremony during the meeting.
• The meeting registration fee will be waived.
• Recipients will be invited to attend a reception during the meeting.
• Recipients will be awarded partial support for traveling expenses (airfare from the recipient's country of residence to Japan, domestic transportation fees in Japan). The organizers will determine the appropriate amount for economy flights from the recipient's respective country once your application has been accepted.
• The amount of the Travel Award will not be increased under any circumstances. Each recipient must bear additional expenses.
• Recipients will receive the award at the meeting venue in Japanese yen.
• Recipients will have their accommodation from September 10th to September 14th (4 nights, single-room) arranged by the organizers. The hotel will most likely be located near the conference venue.
• Please be informed that those staying at a separate hotel of their choosing, in addition to those who stay in Japan prior to September 10th and after the 14th must bear all associated expenses independently.
• Recipients will be invited to attend the “International Exchange Meeting for Young Researchers”, which will be held on September 10th (the day before the start of Neuroscience2014). Recipients who attend this meeting are requested to give a poster presentation of the research they intend to present at Neuroscience2014.
• “The International Exchange Meeting for Young Researchers” is a mandatory event. Please contact the secretariat if you are unable to attend due to logistical issues.
• Persons who do not attend Neuroscience2014 will have their award revoked.
• Travel Award Recipients are requested to provide a brief overview of their presentation at
  theNeuroscience 2014 Short talk Session.

The Short Talk Session: A Snap Shot of Neuroscience2014 Poster Sessions

Presentation Details: Short Talk Session

• Presentations will be given consecutively; each participant will be allotted approximately two minutes each. Presentation times are subject to change depending on the number of presenters.
• Presenters are requested to use power point format. A computer and projector will be available onsite for your presentation.
• Please prepare 2 power point slides for the presentation. We ask that presenters submit their presentation data to the PC Center no later than 1 hour before the Short Talk Session.
• All presentations will be conducted in English. Kindly make note that there will not be any time reserved for Q&A’s.
• Travel Award Recipients are asked to provide their Short Talk presentation in addition to their oral and/or poster presentation.
  

Application Documents

1. CV (MS Word documents or PDF files)
2. List of papers (MS Word documents or PDF files)
3. Copy of passport (only the page where the photograph of your face is recorded)
4. An abstract describing your Neuroscience2014 presentation.
   For details on the abstract program, please see the Call for Papers section on the meeting homepage.
5. Two letters of recommendation: One from the applicant's current supervisor and the other may be a referee whom the applicant chooses.

How to Apply

1. Please register through the Travel Award Registration Site. Use this site to upload Items A, B, and C.
2. Once you have completed your registration on the Travel Award site, there will be a link that will direct you to the abstract submission page where you can submit document D.
3. Item E must be sent as e-mail attachments directly from both referees. Please have the recommendations sent in Word format or PDF, no more than a single A4 page in length. Kindly be informed that recommendations submitted to the secretariat by applicant will not be considered.

<Tentative Schedule 2014>

March to April	Rating, selection, screening, decision on acceptance/rejection
May	Notification of acceptance / rejection Confirmation of attendance Completion of Society Membership application (For meeting attendees only)
June	Notification of presentation date and format
September 11 – 13	Meeting

<Other points to note>

• Only one application for Travel Award may be made per person.
• If a single presentation has multiple authors, only one main author may apply.
• Participants may only give one presentation at the meeting as the main author.
• Participants who require a visa must obtain their visa independently. The meeting organizers will provide necessary visa documents upon request.
• The meeting registration fee will be waived for rejected applicants who still decide to attend the meeting.
• All presenters at Neuroscience2014 must be official members of the Neuroscience Society of Japan. If you have not already registered as a member, please do so at your earliest convenience upon receiving your notification of acceptance. Reduced membership and annual fees are available to foreign nationals who reside outside Japan. For further information about becoming a member, please see the following link http://www.jnss.org/en/howto/

• Registration
• Check submitted content